Jobs & Internships
Assistant Manager of Operations, Full Time | Operations
The Assistant Manager of Operations at MoMA PS1 assists the Building Operations Manager in elevating and maintaining high standard of professionalism and excellence in overseeing, managing, and coordinating all aspects of museum operations across a unique campus and challenging facilities. Primary responsibilities include supervising maintenance staff, coordinating building operations and projects, and assisting with security and safety management, exhibition operations, and department administration.
The Assistant Manager of Operations reports to the Building Operations Manager, and actively participates in the management and supervision of the Lead Maintenance Technicians and Maintenance Technicians. The Assistant Manager of Operations manages operations and staff in the absence of the Building Operations Manager.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Minimum of five years’ experience in progressively responsible roles in museum operations, or comparable combination of experience and substantial knowledge of art museums, facilities, and building systems.
- Bachelor’s degree.
- Proven skill in leading by example, supervising, training, and effectively improving staff performance, as well as adapting work flows and procedures to improve efficiency, collaboration, and service.
- Demonstrated ability to prioritize and manage time, multitask, take initiative, and meet deadlines in fast-paced environment with frequently changing and conflicting deadlines.
- Ability to converse technically and negotiate with, as well as direct and supervise, work of wide range of vendors, including engineers and technicians, regarding museum systems and operations.
- Ability to work productively and collaboratively with all levels of management and support staff, and maintain highly professional and positive attitude in a dynamic and creative setting.
- Strong organizational ability, analytical skills, and attention to detail.
- Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
- Availability to work nights, weekends, and holidays, as needed, and to respond to emergency situation on an “on call” basis.
MoMA PS1 prioritizes employee safety and promotes safe work practices, which are the responsibility of all employees. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop; kneel; crouch; or crawl; and talk; or hear. The employee is occasionally required to sit. The employee must frequently lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, safety is always a priority. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions; high places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate to occasionally loud.
Please send your resume and cover letter to email@example.com and include “Assistant Manager of Operations” in the subject line.
Curatorial Assistant, Music Programming, Full Time | Curatorial Office
MoMA PS1 is seeking a Curatorial Assistant, Music Programming, to support the Associate Curator in a highly creative and fast-paced environment. Primary responsibilities include the preparation, coordination and presentation of the annual Warm Up series as well as working on other music programming within the institution including the Sunday Sessions series. Responsibilities also include managing and handling day-to-day operations and communications, research as needed, and overseeing and executing projects. The Curatorial Assistant, Music Programming, reports to the Associate Curator.
Requirements: Knowledge of contemporary music and art. Must have experience within the field of live event production. Knowledge of audio visual production is a plus. Demonstrated ability to coordinate large scale events. Track record of providing exemplary and effective support, with professional focus on and commitment to administrative excellence. Bachelor’s degree in art history or related field. Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines. Ability to maintain a professional and positive attitude in a dynamic and creative setting. Proven organizational ability, analytical skills, and attention to detail. Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
Please send your resume and cover letter to firstname.lastname@example.org and include “Curatorial Assistant, Music Programming” in the subject line.
Executive Assistant, Full Time | Director's Office
MoMA PS1 is seeking an Executive Assistant to support the institution’s Director and manage the Director’s Office in a highly creative and fast-paced environment with conflicting deadlines and rapidly changing priorities. The Executive Assistant is responsible for the overall effectiveness and professionalism of the Director’s Office in relation to all areas across the institution, as well as for providing direct support to the Director. Primary responsibilities include managing and handling day-to-day operations and communications, prioritizing the Director’s time and initiatives, supervising the Administrative Assistant, overseeing and executing projects, and liaising with the Director’s Chief Curator At Large office at The Museum of Modern Art (MoMA). The Executive Assistant reports to the Director, works in close collaboration with the senior management of the museum, and directly oversees the Administrative Assistant and one or more intern(s).
Requirements: Minimum of five years’ experience in progressively responsible administrative roles, preferably in arts, cultural, or other non-profit organizations. Track record of providing exemplary and effective support at the executive level, with professional focus on and commitment to administrative excellence. Bachelor’s degree in business, arts administration, or related field. Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines. Ability to maintain a highly polished, professional, and positive attitude in a dynamic and creative setting. Proven organizational ability, analytical skills, and attention to detail. Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters. Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff. Excellent verbal and written communication and presentation skills. Strong PC skills, including high degree of proficiency in Word, Excel, and PowerPoint required. Knowledge of German language useful but not required.
Please send your resume and cover letter to email@example.com and include “Executive Assistant, Director’s Office” in the subject line.
Administrative Assistant, Full Time | Curatorial Office
MoMA PS1 is seeking an Administrative Assistant to support the Curator and Associate Director of Exhibitions and Programs in a highly creative and fast-paced environment. The Administrative Assistant is responsible for the overall effectiveness and professionalism of the Curatorial office in relation to all areas across the institution. Primary responsibilities include managing and handling day-to-day operations and communications, coordinating schedule and calendar, and maintaining department files, time and initiatives, making travel arrangements, preparing expense reports; scheduling and handling logistics for internal and external meetings; and assist with research as needed, overseeing and executing projects, and liaising with the Chief Curator At Large office at The Museum of Modern Art (MoMA).The Administrative Assistant reports to the Curator and Associate Director of Exhibitions and Programs, and works in close collaboration with the senior management of the museum.
Requirements: Minimum of two years’ experience in responsible administrative roles, preferably in arts, cultural, or other non-profit organizations. Track record of providing exemplary and effective support, with professional focus on and commitment to administrative excellence. Bachelor’s degree in business, arts administration, or related field. Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines. Ability to maintain a professional and positive attitude in a dynamic and creative setting. Proven organizational ability, analytical skills, and attention to detail. Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters. Must have a strong interest in the arts. Knowledge of the industry is a plus.
Please send your resume and cover letter to firstname.lastname@example.org and include “Administrative Assistant, Curator’s Office” in the subject line.
MoMA PS1 offers hands-on internships for college students and recent graduates in all of its departments. Our internship program provides the opportunity to learn about the operations of a non-profit art institution and to work alongside some of the world's most exciting contemporary artists and curators.
MoMA PS1 is also a host for Studio in a School's Summer Arts Intern Program. Visit www.artsintern.org for more information.
Responsibilities and Qualifications
Intern candidates must possess a strong command of English, excellent communication skills, strong writing skills, word-processing skills on a PC-platform, and the ability to work and function in a creative and flexible environment. Most interns are based in one department, but have the opportunity to interact with all departments on a regular basis. All interns work on a volunteer basis for a full trimester with a schedule determined by the Intern's department supervisor. MoMA PS1 is looking for interns who are able to work a minimum of two full days per week (seven hours per day).
Interns will be invited to attend field trips/lectures at non-profit institutions and museums in the New York area that have been organized by the Internship Coordinator. In addition, interns may be asked to assist staff with special events, public programs, and exhibition openings, as well as at MoMA PS1's annual summer music series, Warm Up.
It is the responsibility of applicants to retrieve information from their school concerning possible academic credit.
MoMA PS1 is unable to provide or assist with visas for foreign applicants.
Spring Cycle 2016
Application Deadline: December 9, 2015
Duration: January 4—April 22, 2016
Summer Cycle 2016
Application Deadline: March 18, 2016
Duration: May 9—September 2, 2016
Fall Cycle 2016
Application Deadline: August 5, 2016
Duration: September 9—December 9, 2016
Start/End dates are flexible but must be discussed with the Internship Coordinator in advance.
Applicants should apply to three of the following departments (in order of preference):
The intern best suited for this department would be meticulous, able to coordinate large-scale organizational projects, and have a working knowledge of contemporary art and art history. Tasks include archiving, media management, and research, as well as administrative and production duties relevant to organizing exhibitions and public programs. Microsoft Word, Excel, and Adobe Photoshop skills are required; familiarity with Adobe Illustrator or InDesign is also helpful.
Development and Fundraising
This internship is an excellent opportunity for anyone interested in learning more about the fundraising process, from cultivation to stewardship. This department requires interns who have experience with donors, grants, and other aspects of the non-profit industry. Any interested applicant should be highly organized and have excellent writing and research skills.
The intern will support the Director's Office with administrative tasks. Responsibilities may include data entry, mailings and errands, assembling artist dossiers, and updating databases and communication logs. Knowledge of German language is a plus. Candidates with strengths in accounting, as well as graphic design, are highly desirable.
Financial Management and Business Administration
This internship is a great opportunity to learn more about accounting in a tax-exempt, non-profit organization. This department requires interns who have an active interest in accounting and who are willing to invest energy into learning more about the accounting process. Responsibilities may include working with MoMA's Accounting Department for voucher submission and vendor creation, processing admissions reports, human resource tasks, as well as financial management of the annual summer music series Warm Up. Interested applicants should be meticulous and should have strong software skills with Microsoft Word and Excel.
Installation and Building Operations
This internship is an excellent opportunity for anyone interested in learning more about installation, exhibition design, art handling, and institution registration. This department requires interns who are comfortable with manual labor work and who are physically able to lift weight. Knowledge of power-tools and a level of craftsmanship preferred.
Press and Public Relations
This internship requires a desire to learn more about public relations, marketing, media relations, and institution administration. Interested applicants should have excellent writing, organization, communication, and computer skills, as well as the ability to multi-task and see projects through to completion. Adobe Photoshop and Microsoft Word skills are a requirement. Familiarity with Adobe Illustrator and InDesign are also helpful.
The Live Programming internship offers hands-on experience in audio visual production, direct interaction with artists, and in-depth insight into how live art programming operates. Interns will be exposed to the full development of our programs, from approaching artists to executing large-scale events. Potential candidates would ideally have some experience working in live event production, as well as being organized, motivated and adaptable. Audio visual knowledge and Adobe Photoshop skills are desired but not required. Excellent writing skills are a must. Candidates should be prepared to work a minimum of three days a week, one of which will be a Sunday, and occasionally to work late nights.
The Registrar needs interns who are organized, possess advanced computer skills, and are able to multitask. Interns will assist with conducting research for upcoming exhibitions, preparing objects for shipment and publications research and production, archiving and information management.
The Visitor Services department at MoMA PS1 plays an integral role in developing creative audience engagement and educational opportunities, as well as providing cross-departmental and administrative support throughout a multifaceted arts institution. Interns will gain a strong understanding of the visitor experience and how to promote a welcoming environment for exhibitions, events, and programming. Tasks will include scheduling group tours, creating event and way-finding signage, and supporting daily museum activity. Applicants should be detail-oriented, adaptable, able to balance multiple projects, and enthusiastic about interacting with the public and other museum employees in a team setting.
MoMA PS1 Internship Application
Individuals may apply to the program via e-mail (highly-preferred) or postal mail.
All applications must include a cover letter, resume and the attached application completed, sent to the email/address below. Letters of reference and writing samples are not necessary.
No resumes sent via fax will be accepted. No phone calls, please.
22-25 Jackson Avenue at 46th Ave
Long Island City, NY 11101
email@example.com (PDF or Microsoft Word format only)
I am applying for the ( ) fall ( ) spring ( ) summer internship cycle (check one)
First and Last Name:
Language skills (indicate ability to read/write/speak):
Name and Location of undergraduate and/or graduate school (if applicable):
Expected degree and graduation date:
Relevant course work and projects:
Would you be able to interview at MoMA PS1?
List the three departments to which you are applying (in order of preference) and briefly describe your interest and qualifications for each.
On a separate sheet of paper (limited to one-page total), please answer both of the following questions:
1. What is the role of a contemporary arts institution and what are its strengths and challenges in the United States?
2. What inspired you to apply for the MoMA PS1 Internship Program?
Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1. MoMA PS1 is an equal opportunity employer and considers all candidates for employment.
The internship program is supported in part by the Milton & Sally Avery Arts Foundation.