Jobs

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Summary

Working closely with the Deputy Director and the Manager of Human Resources, the PS1 Fellow supports the administrative functions of the museum and Human Resources. Fellows will learn how to provide leadership and support on an executive level that will include recruiting, performance management, compensation, benefits, and employee and labor relations.

The PS1 Fellow will support the organizing and completion of two (2) on-site museum-wide workshops that are an integral component of the museum’s annual Diversity, Equity, Access and Inclusion Plan. Responsibilities include: meeting with Deputy Director, external consultant, and members of the DEAI staff committee to finalize the content of the training sessions, organizing the date, overseeing workshops, distribute/gather/analyze data from post workshop surveys.

The PS1 Fellow will also coordinate with Human resources for staff comprehensive workshops for current benefits and research data from likesize museums and present on the following topics:

● Onboarding plans

● Wellness programs

● Benefits packages

Requirements:

● Minimum of one-year experience successfully working in museum administration, human resources or staff training and development.

● Strong written and verbal communication skills, and the ability to work collaboratively.

● Proven ability to prioritize and manage time effectively, multitask, and meet deadlines in a fast-paced environment with frequently changing deadlines and priorities.

● Demonstrated ability to work independently, be proactive, and take initiative, balanced with skill in executing plans and tasks with precise and nuanced instructions.

● Ability to work productively and collaboratively with all levels of management and support staff, and maintain a highly professional and positive attitude in a dynamic and creative setting.

● Proficiency in Microsoft Word, Excel, Gmail, Google Docs required.

● Knowledge of, and interest in, contemporary art and PS1 and its programming.

Compensation and Benefits

This position is part-time with a salary range of $3,333 per month. This is a 6-months assignment with the possibility of extension to one year. Benefits include 3 paid personal days, and staff discounts in the MoMA Design store as well as Artbook@ PS1.

About the Fellowship

The Fellow serves a six (6) month term with the possibility of extending to a full year. Fellows receive an opportunity for hands-on training within a contemporary art institution and an understanding of how MoMA PS1 operates, develops programs and engages audiences. The Fellowship serves as a launching pad for individuals within the arts and management fields to hone their skills and attain real world experience with structure and support. Fellows are expected to work Monday through Thursday with some weekend and evening hours as needed.

Applicants should submit a resume and a cover letter here.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at PS1.

Covid 19 considerations:  Candidates must be vaccinated for Covid 19

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Summary

The Assistant for Administration works in a creative and fast-paced environment supporting the daily work of the Deputy Director. Responsibilities include prioritizing and scheduling the Deputy Director’s time with calendaring, presentations preparation, special projects, including preparation materials and coordination of board committee and board working group meetings, and monthly reconciliations. Additionally, the Assistant for Administration works collaborative with the Special Projects Coordinator & Executive Assistant, in the Director’s Office, to ensure clear, timely communication between both departments, and across the museum; prepares and submits monthly and annual compliance reports, and assists with onboarding of new employee IT needs.

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Supervision

The Assistant for Administration will report to the Deputy Director and work in close collaboration with the Special Projects Coordinator & Executive Assistant, in the Director’s Office, as well as with senior management of the museum.

Responsibilities

● Support deputy director with calendaring, preparation for presentation, special projects-including preparation materials and coordination of board committee and board working group meetings and monthly credit card reconciliation.

● Assist with the forward movement of projects initiated from the Deputy Director, and collaborate across museum departments as needed.

● Collaborative with the Special Projects Coordinator & Executive Assistant, in the Director’s Office, to ensure clear, timely communication between both departments, and across the entire museum.

● Working with the Director of Finance and Deputy Director, prepare a monthly funding obligation plan for submission to the Department of Cultural Affairs.

● Collaborate with the Administration, Finance, Development, Curatorial and Visitor Engagement departments of the museum to gather information/narrative and complete the museum’s annual report to the Department of Cultural Affairs.

● Prepare and submit quarterly lobbying reports; collect data from senior staff, organize and submit quarterly compliance reports to the Office of the City Clerk Lobbying Bureau. ● Liaise with human resources and the MoMA IT department to initiate email accounts, address hardware and purchase needs as well as systems access for all new employees. Coordinate all IT mandated museum-wide compliance training (i.e.: Cyber Security).

● Work collaboratively with MoMA accounting, Deputy Director and external insurance broker to gather proposals/bids for annual insurance renewals. These include General Liability, Directors and Officers, Workers Compensation, and event specific insurance.

● Other tasks may be assigned to ensure smooth operation of the administration department of the museum.

Qualifications

● Minimum four years of experience in progressively responsible administrative roles in arts, cultural, or other non-profit organizations, with experience supporting senior staff strongly preferred.

● Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.

● Excellent verbal and written communication and presentation skills, experience with staff and manager at varying levels.

● Experience in coordinating and managing special projects for senior Museum staff and department heads.

● Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines, as well as ability to manage frequent shifts in priorities.

● Experience managing multiple projects with competing deadlines; anticipating project needs and problem solving accordingly.

● Tech savvy with strong computer skills, including strong knowledge and proficiency in Word, Excel, PowerPoint, Google Drive, and video conferencing platforms.

● Ability to maintain a highly professional, positive, and flexible demeanor with rapid and shifting priorities.

● Proven organizational ability, analytical skills, and attention to detail.

Compensation and Benefits

This position is permanent and full-time with a salary range of $60,000 - $62,400. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) and optional 457b plan; life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

Applicants should submit a resume and a cover letter here.

MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1

Covid 19 considerations:  Candidates must be vaccinated for Covid 19

Summary

Maintainer at MoMA PS1 are responsible for all daily custodial duties, heavy cleaning, maintenance and event setup around the museum’s facilities, including all public and non-public areas. Ensure that all interior and exterior areas of the museum are clean, tidy, and safe for the public, staff, and other occupants and users of the building, and work collaboratively with other Maintenance Technicians as needed. This position is covered by the collective bargaining agreement between MoMA PS1 and Local 30, International Union of Operating Engineers, AFL-CIO ("Union").

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Supervision

Maintainers report to the Director of Building Operations.

Responsibilities

● Clean all interior public areas of the museum before, during, and after public hours, including but not limited to restrooms, galleries, hallways, and Visitor Kiosk. Tasks include but are not limited to cleaning and restocking all restrooms; sweeping, mopping, stripping, buffing, and waxing floors; vacuuming carpets; dusting; emptying garbage receptacles; and handling recycling.

● Clean all exterior public areas of the museum before, during, and after public hours, including but not limited to the Courtyard and sidewalks surrounding the building. Tasks include but are not limited to furniture set up and breakdown, raking, weed removal, plant watering, power washing, snow and ice removal, and garbage removal.

● Proactively monitor and maintain cleanliness of the building throughout work shift , especially in public areas during open hours, including but not limited to performing all restroom checklist items in a timely manner and according to schedule.

● Respond to emergency cleaning needs and requests as required, including from floods, leaks, and other causes.

● Move and assemble furniture, including but not limited to office Furniture, desks, filing cabinets, cushions, outdoor furniture, and event furniture, equipment and supplies. Bring mail and other small packages and deliveries to designated areas.

● Proactively check for and remove all graffiti, stickers, and other vandalism and debris from the interior and exterior of the building.

● Perform routine inspections of walls and floors throughout interior and exterior of building, and perform necessary repairs in a timely manner including but not limited to retouching paint and assisting with drywall repairs.

● Respond to emergency maintenance needs and requests as required, including from floods, leaks, and other causes.

● Maintain clean and tidy conditions throughout events, including but not limited to maintaining and restocking restrooms and emptying garbage receptacles.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This position is covered by the collective bargaining agreement between MoMA PS1 and Local 30, International Union of Operating Engineers, AFL-CIO ("Union"). As a condition of working in this position at the Museum, you are subject to the terms of this agreement and required to pay dues to the Union, which will be deducted by MoMA PS1 from your pay.

Minimum of one year of responsible experience in commercial custodial or janitorial positions; or an acceptable equivalent combination of education and experience.

1 Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

2 Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

3 Dependable and punctual with ability to maintain cordial working relationships with colleagues across museum departments.

Compensation and Benefits

This position is permanent and full-time with a salary of $19.50 an hour and the shift is from 3:00pm-11:00pm, Thursday-Monday.. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

To apply, please submit a cover letter and resume here.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.
Thank you for your interest in employment opportunities at PS1.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Covid-19 considerations: Candidates must be vaccinated for Covid-19.

SUMMARY

MoMA PS1 seeks a Communications & Publicity Coordinator to support the External Affairs team with press engagement and communications initiatives. The coordinator will conduct proactive press outreach to garner wide-ranging coverage for PS1’s exhibitions and programming; assist with press visits, inquiries, and shoots; and support initiatives to drive visitation to exhibitions and accompanying public programs.

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

SUPERVISION

Reports to Editor; works closely with the Communications, External Affairs, and Curatorial teams, as well as the MoMA Communications and Public Affairs department.

RESPONSIBILITIES

● Develop comprehensive press strategies for PS1 exhibitions and programming, with support and direction from MoMA and MoMA PS1’s communications teams.

● Draft press pitches and communication for a variety of story angles related to Museum programming and respond to press inquiries as they arrive, building relationships with press to drive engagement with the PS1 program.  Coordinate press requests across all internal and external stakeholders.

● Devise innovative strategies for creative engagement with our program across digital and print platforms, utilizing a passion for the arts.

● Manage press logistics for on-site programs and press on-site events, accompanying private press visits and photo/video shoots.

● Coordinate installation photography, program documentation and dissemination of images to internal and external stakeholders. Respond to archival image requests.

● Actively support developing and maintaining an outreach plan to reach the Queens and Long Island City community and encourage engagement. Draft outreach materials for key communities and organizations to drive visibility for exhibitions and public programs among target audiences. 

● Maintain the Museum’s press site and press tracking documents, manages press mailings and press contact lists, develops press coverage reports.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

● Minimum one year of working in communications, public relations, or community outreach is required, experience within museums, arts organizations, and community organizations is highly preferred. Basic knowledge of public relations practices is a plus. 

● Strong communication skills, both written and oral are required, with experience writing for traditional/print and digital media preferred. 

● Excellent organizational abilities, analytical skills, and attention to detail with ability to not lose sight of the big picture. Ability to work productively and collaboratively with colleagues and partners to meet fast-paced deadlines in a dynamic and creative setting.    ● Availability to work early mornings, evenings, and weekends as needed in support of the Communications team.

● Familiarity with online, print, and broadcast media and film and photography shoots.

● Experience with database and file management, Power Point, Microsoft Word, Excel, Photoshop, Adobe, and basic HTML.

COMPENSATION AND BENEFITS

This position is permanent and full-time with a salary range of $50,000 - $55,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

To apply, please submit a cover letter and resume here.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Covid 19 considerations:  Candidates must be vaccinated for Covid 19.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.

SUMMARY

The Senior Accountant at MoMA PS1 is responsible for managing the general ledger, month end close process, preparation of financial statements, and play a key role in the quarterly and annual budgeting process. The Senior accountant will liaison with other departments to help implement policies and procedures.

SUPERVISION

The Senior Accountant reports to the Director of Finance/CFO, and works in coordination with The Museum of Modern Art’s Accounting Department as needed.

RESPONSIBILITIES

Accounting

1) Prepares and posts journal entries, and other adjusting entries, and performs monthly closing.

2) Reviews and analyzes accounts, and performs other analyses as required. Performs all statutory reporting, including monthly sales tax filing, benefits reporting, and Departments of Cultural Affairs reporting.

3) Helps prepare internal financial reports.

4) Lead the year-end audit, including preparing schedules and supplying auditors with necessary documents and information.

5) Provide accounting assistance on HR and payroll functions as needed and directed.

Budgeting and Forecasting ● Monthly – Review budget to actuals, document areas of risk.

● Quarterly – Active participant in Quarterly reforecast and analysis.

● Annual – Active participant in Annual budgeting process.

Governance

● Board, Finance Committee, and Audit Committee meeting prep.

On Going Projects

● Process flow and documentation.

● Evaluate and implement meaning changes entire accounting and reporting cycle.

● Actively involved with Financial Force implementation and updates.

● Assist in developing staff training program.

Other Administration (10%)

1) Manages and ensures adherence to calendar of finance, accounting, HR, and other administrative deadlines.

2) Maintains all Finance Department documents and files, including managing database and scheduling Iron Mountain pickup and storage.

3) Administers corporate credit cards, including monthly reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity.

4) Completes business forms, including credit applications, tax exempt forms, and resale certificates.

5) Other duties and special projects reasonably related to all of the above listed areas and as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

1) Bachelor’s degree in Finance or Accounting with related work experience, CPA candidate preferred.

2) Four to five years of professional experience in progressively responsible roles in accounting and finance, ideally in museums or other cultural/nonprofit organizations.

3) Demonstrated ability to effectively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines in a fast-paced environment.

4) Exceptional organizational ability, analytical skills, and attention to detail.

5) Excellent judgment and discretion in handling confidential and sensitive information.

6) Demonstrated ability to solve problems creatively and initiate action.

7) Ability to communicate effectively to different audiences such as staff, senior leadership and department heads.

8) Demonstrated ability to work independently, be proactive, and take initiative with minimal direction and guidance, balanced with skill in executing plans and tasks with precise and nuanced instructions.

9) Interest in and working knowledge of museums or the art, /cultural organizations in a contemporary art setting.

10) Extensive knowledge and proficiency with accounting software and administrative systems (e.g., Salesforce, Financial Force).

11) Superior skills in Excel, and advanced skills in other Microsoft Office suite, Word, Powerpoint, and Google apps.

12) Familiarity with ACME, Salesforce, Eventbrite, and Square software is preferred.

COMPENSATION AND BENEFITS

This position is permanent and full-time with a salary range of $70,000-$80,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

To apply, please submit a cover letter and resume here.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Covid 19 considerations:  Candidates must be vaccinated for Covid 19.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.

SUMMARY

The Manager of Building Operations assists in all aspects of the day to day operations, maintaining a unique 100,000 square foot campus and a dynamic facility with outdoor/indoor programmable spaces.

The Manager of Building Operations responsibilities include collaborating across museum departments to ensure safe and successful programs, events, and third­ party vendor onsite operations, emphasizing campus policies and procedures.

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

SUPERVISION

The Manager of Building Operations reports to the Director of Building Operations and supervises a building maintenance team of 7. Works collaboratively across museum departments made up of a creative and diverse workforce to ensure successful execution of museum programs and events. 

RESPONSIBILITIES

Working with the Director of Building Operations to ensure the day to day operations and maintenance of the building are efficient and in compliance with policies, procedures and fires and safety codes.

● Collaborate with Maintenance Technicians to troubleshoot onsite technical issues for building/mechanical, electrical systems (MEP) and IT: daily trouble response, problem solving, investigation and diagnosis, and corrections of system problems, including preparing preventative maintenance Standard Operating Procedures (SOP’s).

● Coordinating external vendors and maintenance scheduling. Including HVAC, BMS, electrical systems, plumbing, security, elevators, waste, cleaning, and fire safety systems.

● Managing keycard, security CCTV, security tracking systems.

● Managing invoicing systems, including tracking, scanning, filing and organizing documents.

● Managing the work order system and assigning tasks. 

● Responding to off-hours emergencies, reporting to the site when required.

● Assisting in management of minor construction projects as they arise.

● Manage and provide oversight for supply ordering and associated administrative responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. 

● Minimum of four years' experience in a manager role in facility operations with supervisory experience, with knowledge of building systems; with preference for knowledge in art museums, or similar settings.

● Experience in leading a unionized workforce including training and staff development.  Adept at creating workflows, processes and procedures focused on improving operational efficiencies and outcomes.

● Proven skills in leading by example, training, and developing staff, as well as adapting work flows and procedures to improve operational efficiencies.

● Demonstrated ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with dynamic and rapidly shifting priorities.

● Proficiency in working within both Microsoft and Google platforms.

● Excellent organizational abilities, analytical skills, and attention to detail with ability to not lose sight of the big picture.

● Professional and positive attitude and demeanor, with exceptional oral and written  communication skills; demonstrated skills in presenting information and facilitating positive dialogue.

● Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.

● Maintain training and certification on building and operations equipment and systems as needed.  F-03, S-95, S-12, FDNY certificates.

● This position has scheduled weekend hours. 

COMPENSATION AND BENEFITS

This position is permanent and full-time with a salary range of $72,000 -$75,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) savings plans, life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

To apply, please submit a cover letter and resume here.

Covid 19 considerations:  Candidates must be vaccinated for Covid 19.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. 

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.