Jobs & Internships

Supervision

This position reports to the Director of Program Production, works collaboratively across all museum departments including Programs, Communications, Development, Visitor Engagement, Operations, Administration and Exhibition and Production Design staff, as well as with lenders, conservators, artists, couriers, and other artistic collaborators. The Registrar supervises and manages regularly scheduled contractual Registrars. In collaboration with the Exhibition and Production Designer, the Registrar guides a team of seasonal gallery installation staff.

Responsibilities

• Coordinate and manage all logistical arrangements pertaining to transportation, customs clearance, booking transports and requesting/comparing shipping estimates, packing, and courier needs for borrowed artworks.
• Liaise with relevant departments to help maintain the incoming and outgoing shipping schedule for the museum.
• Issue all loan agreements and review/negotiate lender terms and requirements of agreements in collaboration with the Director of Program Production, Curator and Director of Curatorial Affairs, MoMA Legal team and insurance agent.
• Maintain fine art insurance policy including annual renewal, tracking insurance holdings, obtaining COIs and liaising with insurance agent for input as needed.
• Plan all install and deinstall schedules in collaboration with the Director of Program Production and Exhibition and Production Designer; consider staffing levels for art handler needs, contract registrar assignments, artists on-site, couriers, conservators, shipping deadlines and curatorial priorities.
• Create and maintain all condition report documents and images.
• Adhere to the industry’s best practices for art handling, movement, installation, storage, condition reporting, data management, packing and shipping.
• In conjunction with the Director of Programs, Operations, and Curators, implement security protocols and floorplans as they pertain to art object safety.
• Works across museum departments to communicate and educate staff on art safety; maintain and distribute reference photos of each exhibition to share with front-line staff.
• Function as the on-site and off-site storage liaison and maintain inventories, exhibition data, coordinate deliveries, track insurance values, and issue COIs for artwork on and off-site.
• Collaborate with MoMA’s CEMS team to customize templates for MoMA PS1.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum of 5 years relevant experience managing exhibitions with responsibility for logistical arrangements pertaining to packing, transportation, customs clearance, and courier needs, for complex exhibitions involving foreign and domestic loans. -Attention to detail, with ability to prioritize and manage time effectively, multitask, and meet deadlines in a fast-paced environment with frequently changing deadlines.
• Experience with fine arts insurance, and knowledge of standard museum loan and registration practices.
• Experience with art handling, transportation, and knowledge of best practices.
• Experience with management, supervision, and guidance of skilled teams.
• Strong verbal and written communication skills, effective and professional negotiating skills, strong interpersonal skills, discretion and diplomacy.
• Proficient with museum databases systems (TMS preferred) and experience working in Microsoft and Google environments.
• Ability to work collaboratively across museum departments and to understand the goals of a small curatorial and program support team in formulating and implementing an ambitious program of temporary exhibitions.
• Ability to maintain a professional and positive attitude in a fast-paced environment.
• Availability after hours to respond to art incidents during off-hours.

Salary and Benefits

MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Salary commensurate with experience and previous compensation. Benefits include 30 days paid vacation leave, 10 days paid sick leave, 10 paid holidays and 3 paid personal days, participation in the Museum’s 401(k), life insurance, medical/health (including visual and dental) and a defined benefit pension plan.

Salary Range: $65,000–70,000 per year

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

Supervision

This position reports to the Director of External Affairs and supervises fellows and interns on a seasonal basis. The Manager works collaboratively with the five-person Development team to drive forward all fundraising strategies.

Summary

MoMA PS1 seeks an experienced and detail-oriented Manager, Institutional Giving to support the Development Department. The Manager will help develop and execute PS1’s fundraising strategy for foundation, government, and corporate giving—an area of revenue generation that is ripe for growth, expansion, and reimagination. Working in close collaboration with the Director of External Affairs, the Manager will research, write, solicit, and cultivate funding opportunities, including leading prospect research for grant opportunities and drafting proposals, letters of interest, and all supplemental materials. Additionally, the Manager will contribute to strategic planning for the Development Department, ensuring the sustainability of PS1’s funding streams.

Responsibilities

• Manage and implement an ambitious fundraising strategy and plan for foundations, corporations, and government donors.
• Build and develop a dynamic mix of institutional relationships through meetings, personalized outreach, event invitations, and regular communications.
• Prepare senior museum leadership for meetings with new and existing funders through the preparation of briefing documents and strategic recommendations.
• Manage an institutional giving calendar to track and communicate timelines for submission, including internal and external deadlines.
• Prepare drafts and finalize all written materials and manage the full lifecycle of a grant or contract (proposals, letters of inquiry/intent, reports, etc.); create strong deliverables in line with grant requests; produce budgets and financial reports with the support of the - - - Finance department and ensure line items are carefully tracked and maximized.
• Prepare, manage, track, and oversee all sponsorship agreements related to corporate support, including in-kind.
• Working with PS1’s Development Associate and External Affairs Assistant, manage the database of prospective institutional funders; provide analysis and timelines for new grant opportunities, projecting probability of securing funding.
• Coordinate with and support cross-departmental staff support when preparing and finalizing proposals and reports; ensure relevant team members are aware of grant deliverables and funding levels to execute designated programming.
• Work collaboratively as part of PS1’s External Affairs team to promote initiatives and increase PS1’s profile among philanthropic constituencies.
• Develop new templates and promotional materials with partners in Communications that reflect the mission and programs of PS1.
• Liaise and coordinate with the development department at The Museum of Modern Art to establish mutual collaborative endeavors.
• Support a culture of fundraising within the institution, ensuring fundraising is integral to all program successes.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful.

• Minimum of 4 years of fundraising experience, focusing on grant writing, new proposals, reporting, and stewarding the benefits and experience for institutional donors. - Experience developing fundraising strategies strongly preferred.
• Strong knowledge and interest in contemporary art, experimental arts practices, community-based work, and social justice are encouraged and preferred.
• Excellent writing skills necessary to write and edit letters, proposals, sponsorship decks, reports, and other solicitation materials, as well as the exemplary verbal communication skills.
• Proven success with fundraising and solicitations, ideally in a museum, contemporary culture, community, or education non-profit environment.
• Experience managing databases and other fundraising and finance management systems.
• Ability to work productively and collaboratively across all levels of the Museum and liaising with external partners, maintaining a highly professional and positive attitude in a dynamic and creative setting.
• Ability to work in a fast-paced environment with experience managing tight deadlines.
• Strong organizational ability, analytical skills, and attention to detail.
• Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
• Passion for and understanding of PS1’s mission and program work.
• Ability to attend evening and off-hour donor cultivation/special events as needed.

Salary and Benefits

MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Salary commensurate with experience and previous compensation. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays and 3 paid personal days, participation in the Museum’s 401(k), life insurance, medical/health (including visual and dental) and a defined benefit pension plan.

Salary Range: $65,000 - $68,000 per year

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

Supervision

The Associate Director of Operations reports to the Deputy Director and managers/supervises a team of 7 Operations Technicians, Custodial staff, and a team of 7 third-party contracted Security Managers and Supervisors, as well as gallery officers.  Works collaboratively across museum departments—made up of a creative and diverse workforce—to ensure successful execution of museum programs and events.  

Summary

The Associate Director of Operations works to maintain a high standard of professionalism and excellence in overseeing, managing, and coordinating all aspects of museum operations, security, IT Infrastructure, and long-term building planning across a unique 100,000 square foot campus and a dynamic facility with outdoor/indoor programmable spaces. Primary responsibilities include overseeing and managing building operations, planning and managing capital projects within a city-owned property, security and safety management, IT infrastructure, gallery climate and HVAC, and collaborating across museum departments to ensure safe and successful programs, events, and third-party vendor onsite operations.

Responsibilities

• Direct and oversee all routine maintenance and repair work throughout museum facilities and campus, including regularly evaluating systems, identifying needs, and scheduling and supervising work.
• Manage and troubleshoot issues related to the building including preparing preventative maintenance contracts, supervising vendors and contractors across multiple trades, communicating necessary maintenance to relevant museum staff and taking all measures to ensure proper gallery climate and conditions.
• Manage and oversee all projects related to the building facilities operations, security, and IT, including leading project meetings, determining and assessing scope of project and acting as the primary communication point between all parties internally and externally.
• Determine priorities for long term building, capital, and infrastructure plans for the institution in conjunction with the Deputy Director, including defining narrative and overseeing Project management through completion of projects.
• Direct and oversee the museum-wide security and safety strategy. Provide direct supervision to third-party contracted Security Management and Security daytime and overnight Supervisors, and maintain appropriate security staffing levels for all Museum programs and events. Ensure security staff respond to, document and report security, medical and art incidents, including those involving the public, staff, art work, or building, within the prescribed time frame.
• Cooperate with NYPD, FDNY, and law enforcement, medical, and other public safety officers, including accompanying such officers on inspections, providing requested information.
• Function as the primary point of contact between PS1 and city agencies that include NYC Department of Cultural Affairs, the New York City Department of Design and Construction, Department of Transportation, and Department of Buildings. Work closely with expediter to obtain and manage all permitting and building certifications.
• Function as the primary point of contact for MoMA operational divisions (Operations, Security, IT) in relation to planning, event logistics, policy and procedure implementation and emergency planning.
• Maintain current building Emergency Action Plans for fire and life safety. Develop and implement evacuation strategies, procedures, record keeping and training for PS1 staff. Research, develop, and schedule safety training programs for relevant PS1 staff.
• Collaborate with the Director of Production and Programs, Registrar and Exhibition and Production Designer, to supervise protection of loaned artwork, installations, and programs.
• Oversee Operation Technicians and Custodial Staff staff schedules and project assignments to ensure appropriate coverage and for a wide range of museum programs, events and daily operations. Manage payroll and leave requests, and collaborate with Human Resources on the delivery of corrective actions, disciplinary hearings as needed.
• Develop, manage and monitor annual operating budget of $1M+ for building operations, security and IT; as well as ongoing capital budget allocation ($17M) for city-managed capital projects
• Research vendors, obtain and negotiate competitive estimates and collaborate with CFO/MoMA Legal to finalize contracts.

Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful.

• Minimum of six years’ experience in progressively responsible roles in facility operations with supervisory experience, with in depth knowledge of building systems; with preference for knowledge in art museums, or similar settings. 
• Proven skills in leading by example, supervising, training, and developing staff, as well as adapting work flows and procedures to improve efficiency, collaboration, and service.
• Demonstrated ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with dynamic and rapidly shifting priorities.
• Excellent organizational abilities, analytical skills, and attention to detail with ability to not lose sight of the big picture.
• Professional and positive attitude and demeanor, with exceptional oral and written communication skills; demonstrated skills in presenting information and facilitating positive dialogue with public and de-escalating tense situations.
• Ability to find root cause and negotiate and communicate museum needs to the appropriate vendor or trade. 
• Proven experience working with a unionized workforce, with preference for experience in negotiating collective bargaining agreements, grievance procedures and Labor/Management meetings
• Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
• Availability to work nights, weekends, and holidays, as needed, and to respond to emergency situations on an “on call” basis.
• Maintain training and certification on building and operations equipment and systems as needed.
   

Compensation and Benefits

This position is permanent and full-time with a salary range of $85,000 - $90,000.  Benefits include 25 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

Supervision

This position reports to the Director of Program Production, supervises temporary Production Assistants, and is a key member of the Program Production team, which includes the Senior Project Manager for Exhibitions, Exhibitions and Production Designer, Registrar, Project Manager for Public Programs, Project Manager for Artist Residencies and Interventions, and Exhibitions Assistant.

Summary

PS1 seeks a Senior Project Manager to oversee the planning, logistics, production, and implementation of PS1’s performance and music programs, exhibition-related live commissions, and development and community-based events. Working cross departmentally in collaboration with the Program Production, Curatorial, Finance, External Affairs, Visitor Engagement, Operations, and Security teams, the Senior Project Manager will facilitate and manage all logistical and technical aspects of events and ensure effective communication and collaboration with artists, external creative and production partners and internal staff at MoMA PS1.

Responsibilities

• Assess feasibility and logistical needs of events from earliest stage of development; prepare and implement timelines for projects, guiding the planning process for all on-site events from inception through post-production;
• Develop and oversee project budgets by creating initial estimates, processing and tracking expenses, and reporting regularly on budgets related to each project;
• Support the Director of Program Production in drafting, executing, and implementing all necessary legal agreements, including artist agreements, waivers, and contracts with vendors;
• Gather detailed technical and production information from artists and participants; create production schedules and run of show; coordinate and execute events from technical rehearsals through production;
• Maintain the inventory and working condition of PS1’s technical equipment, and source additional lighting, sound, A/V, and other technical equipment as needed;
• Hire and manage Production Assistants, third-party vendors, and other contracted labor to ensure the smooth production of all events;
• Oversee seating, access, hospitality, live streaming, and documentation for all events;
• Assess Front of House needs and coordinate with Visitor Engagement, Operations, and Security to ensure proper audience support for each event;
• Assist in the scheduling and coordination of programs in relation to Master Calendar;
• Collaborate with and guide third-party vendors hosting events at PS1; ensure compliance with all museum policies and procedures.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful.

• At least 5 years experience in performance or project management, preferably in an arts, culture, and/or nonprofit environment, is required;
• Experience in building, managing, and maintaining program budgets within approved forecasts;
• Working knowledge of permitting requirements, insurance, and other legal issues related to live programming;
• Technical expertise in setting-up, running, and troubleshooting live performance events and public programs including familiarity with the technical equipment (including A/V and video projection, sound, lighting) typically used in live performance, event production, video production, and live streaming;
• Self-starter with the ability to work in a fast-paced, team-driven environment, managing several projects simultaneously;
• Proven diplomatic problem-solving capabilities and ability to work autonomously with a high degree of motivation to achieve goals;
• Strong written and interpersonal skills and the ability to communicate effectively at multiple levels, across internal teams, and with various PS1 partners, communities, audiences, and stakeholders;
• Excellent organizational abilities, analytical skills, and attention to detail; and Ability to work evenings and weekends, to accommodate the performance and events schedule.

Salary Range: $65,000 - $70,000 

Benefits:

We cover 100% of your basic  medical and dental insurance premiums. Low cost vision insurance  premium  New York Paid Family Leave for Full time staff Employee Assistance Program with concierge service and benefits extending to friends & family. 40% Employee discount at the MoMA Design Store. 50% Employee discount MoMA produced items and publications 25% Employee discount at Artbook@ PS1 20% Employee discount at Mina’s Cafe  Free museum admission to NY Museums with MoMA ID Flexible Spending Accounts (Health, Transit, Parking) 401k available to employees (not matched) Group life insurance 457b for high earners Courtesy extension of MoMA negotiated retailer discounts (Phone service, movies, car rentals, restaurants, gyms, etc.) We provide 11 paid holidays + 3 personal days For full-time staff, we offer a minimum of 20 days paid time off (PTO) for vacation with an increase after 7 years of employment Hybrid work schedule for office staff

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.