Jobs & Internships

Supervision

The Associate Director of Operations (Facilities) reports to the Deputy Director and managers/supervises a team of 7 Operations Technicians, Custodial staff, and a team of 7 third-party contracted Security Managers and Supervisors, as well as gallery officers.  Works collaboratively across museum departments—made up of a creative and diverse workforce—to ensure successful execution of museum programs and events.  

Summary

The Associate Director of Operations (Facilities) works to maintain a high standard of professionalism and excellence in overseeing, managing, and coordinating all aspects of museum operations, security, IT Infrastructure, and long-term building planning across a unique 100,000 square foot campus and a dynamic facility with outdoor/indoor programmable spaces. Primary responsibilities include overseeing and managing building operations, planning and managing capital projects within a city-owned property, security and safety management, IT infrastructure, gallery climate and HVAC, and collaborating across museum departments to ensure safe and successful programs, events, and third-party vendor onsite operations.

Responsibilities

• Direct and oversee all routine maintenance and repair work throughout museum facilities and campus, including regularly evaluating systems, identifying needs, and scheduling and supervising work.
• Manage and troubleshoot issues related to the building including preparing preventative maintenance contracts, supervising vendors and contractors across multiple trades, communicating necessary maintenance to relevant museum staff and taking all measures to ensure proper gallery climate and conditions.
• Manage and oversee all projects related to the building facilities operations, security, and IT, including leading project meetings, determining and assessing scope of project and acting as the primary communication point between all parties internally and externally.
• Determine priorities for long term building, capital, and infrastructure plans for the institution in conjunction with the Deputy Director, including defining narrative and overseeing Project management through completion of projects.
• Direct and oversee the museum-wide security and safety strategy. Provide direct supervision to third-party contracted Security Management and Security daytime and overnight Supervisors, and maintain appropriate security staffing levels for all Museum programs and events. Ensure security staff respond to, document and report security, medical and art incidents, including those involving the public, staff, art work, or building, within the prescribed time frame.
• Cooperate with NYPD, FDNY, and law enforcement, medical, and other public safety officers, including accompanying such officers on inspections, providing requested information.
• Function as the primary point of contact between PS1 and city agencies that include NYC Department of Cultural Affairs, the New York City Department of Design and Construction, Department of Transportation, and Department of Buildings. Work closely with expediter to obtain and manage all permitting and building certifications.
• Function as the primary point of contact for MoMA operational divisions (Operations, Security, IT) in relation to planning, event logistics, policy and procedure implementation and emergency planning.
• Maintain current building Emergency Action Plans for fire and life safety. Develop and implement evacuation strategies, procedures, record keeping and training for PS1 staff. Research, develop, and schedule safety training programs for relevant PS1 staff.
• Collaborate with the Director of Production and Programs, Registrar and Exhibition and Production Designer, to supervise protection of loaned artwork, installations, and programs.
• Oversee Operation Technicians and Custodial Staff staff schedules and project assignments to ensure appropriate coverage and for a wide range of museum programs, events and daily operations. Manage payroll and leave requests, and collaborate with Human Resources on the delivery of corrective actions, disciplinary hearings as needed.
• Develop, manage and monitor annual operating budget of $1M+ for building operations, security and IT; as well as ongoing capital budget allocation ($17M) for city-managed capital projects
• Research vendors, obtain and negotiate competitive estimates and collaborate with CFO/MoMA Legal to finalize contracts.

Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful.

• Minimum of six years’ experience in progressively responsible roles in facility operations with supervisory experience, with in depth knowledge of building systems; with preference for knowledge in art museums, or similar settings. 
• Proven skills in leading by example, supervising, training, and developing staff, as well as adapting work flows and procedures to improve efficiency, collaboration, and service.
• Demonstrated ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with dynamic and rapidly shifting priorities.
• Excellent organizational abilities, analytical skills, and attention to detail with ability to not lose sight of the big picture.
• Professional and positive attitude and demeanor, with exceptional oral and written communication skills; demonstrated skills in presenting information and facilitating positive dialogue with public and de-escalating tense situations.
• Ability to find root cause and negotiate and communicate museum needs to the appropriate vendor or trade. 
• Proven experience working with a unionized workforce, with preference for experience in negotiating collective bargaining agreements, grievance procedures and Labor/Management meetings
• Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
• Availability to work nights, weekends, and holidays, as needed, and to respond to emergency situations on an “on call” basis.
• Maintain training and certification on building and operations equipment and systems as needed.
   

Compensation and Benefits

This position is permanent and full-time with a salary range of $85,000 - $90,000.  Benefits include 25 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

Supervision

This position reports to the Director of Program Production, supervises temporary Production Assistants, and is a key member of the Program Production team, which includes the Senior Project Manager for Exhibitions, Exhibitions and Production Designer, Registrar, Project Manager for Public Programs, Project Manager for Artist Residencies and Interventions, and Exhibitions Assistant.

Summary

PS1 seeks a Senior Project Manager to oversee the planning, logistics, production, and implementation of PS1’s performance and music programs, exhibition-related live commissions, and development and community-based events. Working cross departmentally in collaboration with the Program Production, Curatorial, Finance, External Affairs, Visitor Engagement, Operations, and Security teams, the Senior Project Manager will facilitate and manage all logistical and technical aspects of events and ensure effective communication and collaboration with artists, external creative and production partners and internal staff at MoMA PS1.

Responsibilities

• Assess feasibility and logistical needs of events from earliest stage of development; prepare and implement timelines for projects, guiding the planning process for all on-site events from inception through post-production;
• Develop and oversee project budgets by creating initial estimates, processing and tracking expenses, and reporting regularly on budgets related to each project;
• Support the Director of Program Production in drafting, executing, and implementing all necessary legal agreements, including artist agreements, waivers, and contracts with vendors;
• Gather detailed technical and production information from artists and participants; create production schedules and run of show; coordinate and execute events from technical rehearsals through production;
• Maintain the inventory and working condition of PS1’s technical equipment, and source additional lighting, sound, A/V, and other technical equipment as needed;
• Hire and manage Production Assistants, third-party vendors, and other contracted labor to ensure the smooth production of all events;
• Oversee seating, access, hospitality, live streaming, and documentation for all events;
• Assess Front of House needs and coordinate with Visitor Engagement, Operations, and Security to ensure proper audience support for each event;
• Assist in the scheduling and coordination of programs in relation to Master Calendar;
• Collaborate with and guide third-party vendors hosting events at PS1; ensure compliance with all museum policies and procedures.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful.

• At least 5 years experience in performance or project management, preferably in an arts, culture, and/or nonprofit environment, is required;
• Experience in building, managing, and maintaining program budgets within approved forecasts;
• Working knowledge of permitting requirements, insurance, and other legal issues related to live programming;
• Technical expertise in setting-up, running, and troubleshooting live performance events and public programs including familiarity with the technical equipment (including A/V and video projection, sound, lighting) typically used in live performance, event production, video production, and live streaming;
• Self-starter with the ability to work in a fast-paced, team-driven environment, managing several projects simultaneously;
• Proven diplomatic problem-solving capabilities and ability to work autonomously with a high degree of motivation to achieve goals;
• Strong written and interpersonal skills and the ability to communicate effectively at multiple levels, across internal teams, and with various PS1 partners, communities, audiences, and stakeholders;
• Excellent organizational abilities, analytical skills, and attention to detail; and Ability to work evenings and weekends, to accommodate the performance and events schedule.

Salary Range: $65,000 - $70,000 

Benefits:

We cover 100% of your basic  medical and dental insurance premiums. Low cost vision insurance premium. New York Paid Family Leave for Full time staff. Employee Assistance Program with concierge service and benefits extending to friends & family. 40% Employee discount at the MoMA Design Store. 50% Employee discount MoMA produced items and publications. 25% Employee discount at Artbook@ PS1. 20% Employee discount at Mina’s Cafe. Free museum admission to NY Museums with MoMA ID. Flexible Spending Accounts (Health, Transit, Parking). 401k available to employees (not matched) Group life insurance. 457b for high earners. Courtesy extension of MoMA negotiated retailer discounts (Phone service, movies, car rentals, restaurants, gyms, etc.) We provide 11 paid holidays + 3 personal days For full-time staff, we offer a minimum of 20 days paid time off (PTO) for vacation with an increase after 7 years of employment Hybrid work schedule for office staff

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

Supervision

Maintainers report to the Associate Director of Operations.

Responsibilities

• Clean all exterior public areas of the museum before, during, and after public hours, including but not limited to the Courtyard and sidewalks surrounding the building.  Tasks include but are not limited to furniture set up and breakdown, raking, weed removal, plant watering, power washing, snow and ice removal, and garbage removal.

• Proactively monitor and maintain cleanliness of the building throughout work shift , especially in public areas during open  hours, including but not limited to performing all restroom checklist items in a timely manner and according to schedule.

• Respond to emergency cleaning needs and requests as required, including from floods, leaks, and other causes.

• Move and assemble furniture, including but not limited to office Furniture, desks, filing cabinets, cushions, outdoor furniture, and event furniture, equipment and supplies. Bring mail and other small packages and deliveries to designated areas.

• Proactively check for and remove all graffiti, stickers, and other vandalism and debris from the interior  and exterior of the building.

• Perform routine inspections of walls and floors throughout interior and exterior of building, and perform necessary repairs in a timely manner including but not limited to retouching paint and assisting with drywall repairs.

• Respond to emergency maintenance needs and requests as required, including from floods, leaks, and other causes.

• Maintain clean and tidy conditions throughout events, including but not limited to maintaining and restocking restrooms and emptying garbage receptacles. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. This position is covered by the collective bargaining agreement between MoMA PS1 and Local 30, International Union of Operating Engineers, AFL-CIO ("Union"). As a condition of working in this position at the Museum, you are subject to the terms of this agreement and required to pay dues to the Union, which will be deducted by MoMA PS1 from your pay.

Minimum of one year of responsible experience in commercial custodial or janitorial positions; or an acceptable equivalent combination of education and experience.

1) Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

2) Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

3) Dependable and punctual with ability to maintain cordial working relationships with colleague across museum departments

 Compensation and Benefits

This position is permanent and full-time with a salary of $19.00 an hour ($39,520 annually) .  Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

Applicants should submit a resume and a cover letter here.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”)

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

Summary

PS1 seeks an experienced, dynamic Senior Registrar to oversee the registration responsibilities for the planning, documentation and logistics surrounding a robust program of loans, exhibitions, and installations at MoMA PS1. The Senior Registrar monitors fine art holdings at the museum at all times, and implements policies and procedures to support the fine art loan program at the museum and ensure that best museum practices are being maintained.

Supervision

This position reports to the Director of Program Production, works collaboratively across all museum departments including Programs, Curatorial, Communications, Development, Visitor Engagement, Operations, Administration and Exhibition and Production Design staff, as well as with lenders, conservators, artists, couriers, and other artistic collaborators. The Senior Registrar supervises and manages regularly scheduled contractual registrars. In collaboration with the Exhibition and Production Designer, the Senior Registrar guides a team of seasonal gallery installation staff.

Responsibilities

● Coordinate and manage all logistical arrangements pertaining to transportation, customs clearance, booking transports and requesting/comparing shipping estimates, packing, and courier needs for borrowed artworks.

● Develop and oversee registration budgets by creating initial estimates, processing and tracking expenses, and reporting regularly on budgets related to each exhibition.

● Issue all loan agreements and review/negotiate lender terms and requirements of agreements in collaboration with the Director of Program Production, Curator and Director of Curatorial Affairs, MoMA Legal team and insurance agent.

● Plan all install and deinstall schedules in collaboration with the Director of Program Production and Exhibition and Production Designer; consider staffing levels for art handler needs, contract registrar assignments, artists on-site, couriers, conservators, shipping deadlines and curatorial priorities.

● Adhere to the industry’s best practices for art handling, movement, installation, storage, condition reporting, data management, packing and shipping.

● Create and maintain all condition report documents and images.

● Work across museum departments to implement security protocols and floorplans as they pertain to art object safety; communicate and educate staff on art safety; maintain and distribute reference photos of each exhibition to share with front-line staff.

● Liaise with relevant departments to help maintain the incoming and outgoing shipping schedule for the museum.

● Function as the on-site and off-site storage liaison and maintain inventories, exhibition data, coordinate deliveries, track insurance values, and issue COIs for artwork on and off-site . ● Maintain fine art insurance policy including annual renewal, tracking insurance holdings, obtaining COIs and liaising with insurance agent for input as needed.

● Collaborate with MoMA’s CEMS team to customize templates for MoMA PS1.

Experience

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

● Minimum of 5 years relevant experience managing exhibitions with responsibility for logistical arrangements pertaining to packing, transportation, customs clearance, and courier needs, for complex exhibitions involving foreign and domestic loans.

● Attention to detail, with ability to prioritize and manage time effectively, multitask, and meet deadlines in a fast-paced environment with frequently changing deadlines.

● Experience developing, managing and overseeing registration budgets.

● Knowledge of standard museum loan and registration practices and understanding of fine arts insurance . ● Experience with art handling, transportation, and knowledge of best practices.

● Familiarity with exhibition installation and experience with management, supervision, and guidance of skilled teams.

● Strong verbal and written communication skills, effective and professional negotiating skills, strong interpersonal skills, discretion and diplomacy.

● Proficient with museum databases systems (TMS preferred) and experience working in Microsoft and Google environments.

● Ability to work collaboratively across museum departments and to understand the goals of a small curatorial and program support team in formulating and implementing an ambitious program of temporary exhibitions.

● Ability to maintain a professional and positive attitude in a fast-paced environment.

● Availability after hours to respond to art incidents during off-hours.

Salary range $68,000-$72,000 and is commensurate with experience. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays and 3 paid personal days, participation in the Museum’s 401(k), life insurance, medical/health (including visual and dental) and a defined benefit pension plan.

Applicants should submit a resume and a cover letter here.

COVID-19 considerations: Candidates must be vaccinated for Covid-19

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at PS1.

MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.