Jobs

Summary

The Chief Operating Officer (COO) of MoMA PS1 plays a critical leadership role in advancing the museum’s mission by overseeing human resources, operations, finance, security, administration, and visitor engagement. The COO ensures the institution’s financial stability, infrastructure, compliance, and capacity are aligned with current and future operational and programming needs, particularly with regard to zoning, capital projects, and regulatory obligations tied to its participation in the NYC Department of Cultural Affairs’ (DCLA) Cultural Institutions Group (CIG).

As part of MoMA PS1’s executive leadership, the COO partners with The Agnes Gund Director and senior staff from MoMA PS1 and The Museum of Modern Art (MoMA) to support institutional goals and ensure operational and regulatory readiness. The COO is also a key liaison to City stakeholders, including DCLA and elected officials, and ensures adherence to applicable policies to mitigate risk for the Museum.

Supervision

The COO reports to the Museum Director and works closely with MoMA PS1’s Board Treasurer and functions as the lead staff member for the Finance, and Audit Committees. They serve as the museum’s senior liaison with MoMA departments—Finance, HR, Legal, Security, and Technology—and directly supervise the Chief Financial Officer, Director of Human Resources, Director of Building Operations, Assistant Director of Security and Safety and Assistant Director of Visitor Engagement.

Responsibilities

Operations & City Coordination

• In collaboration with both the Assistant Director of Security and Safety, and Director of Building Operations, oversee MoMA PS1’s building and grounds, as well as security and safety operations to ensure a secure, compliant, and welcoming environment for staff, and visitors, during daily operation, large-scale programmed events and private rentals.

• Coordinate with Director of Building Operations, to lead planning and management of capital projects funded by the City of New York, ensuring compliance with City procurement and construction protocols, and NYC Department of Design and Construction oversight standards.

• Align operational planning with fire, safety, and ADA standards, and proactively manage risk in accordance with all regulatory frameworks.

• Experience with Building Management Systems and working knowledge of maintaining temperature and humidity standards within a climatized environment.

• In collaboration with MoMA’s IT and Security departments, ensure technological and safety infrastructure supports operational continuity, regulatory compliance, and institutional growth.

Finance and Budget

• Leads the preparation and management of multi-year financial strategies with the Chief Financial Officer to ensure financial sustainability and alignment with institutional goals. In coordination with CFO, oversee financial reporting, tax filings, and audits, ensuring accuracy and compliance to GAAP standards.

• Align with the Board Finance Committee and Buildings Committee to proactively plan for both short and long-term fiscal needs and address deferred maintenance capital schedule, while ensuring financial stability and alignment with organizational goals.

• Manage existing City capital funds, and submit annual appeal requests.

• Lead lobbying efforts with elected officials to ensure support for capital and supplemental funding requests.

Administration & Regulatory Compliance

• Strengthen the museum’s administrative infrastructure with particular attention to compliance with MoMA practices, DCLA mandates, and incorporating ties to public ownership.

• Oversee legal and contractual matters in partnership with MoMA’s Legal team, ensuring all agreements/contracts are properly executed. Including: vendor, co-org, traveling and partner agreements for major public programs and events including NYABF, Neighbor Night, Warm Up, and Family Festival.

• Collaborate with the Director of Human Resources to assess/review risk management, benefits, policies and procedures, ensuring alignment with City employee relations protocols and CIG standards.

• Serve as the primary liaison for all union-related matters, including negotiating and administering collective bargaining agreements, resolving grievances and arbitrations, and ensuring ongoing compliance.

• Oversee all insurance policies and annual renewals: General Liability, Workers Compensation, Fine Arts, and D&O insurance, securing competitive proposals during annual renewal.

• Serve as the primary holder for the Museum’s Liquor License, overseeing State Liquor Authority compliance, promptly addressing vendor payment issues and managing the bi-annual renewal process.

Visitor Engagement & Public Interface

• Oversee and provide guidance to the Assistant Director of Visitor Engagement in delivering a safe, inclusive, and accessible museum experience, throughout daily operation and during large-scale events, and rentals.

• In collaboration with the Assistant Director of Visitor Engagement, monitor daily attendance against projections, and create annual attendance forecasts for daily, and large-scale programmed events.

• Oversee operations of the museum’s retail concessions and food service vendors, ensuring that contracts and insurance requirements are met and comply with City lease and licensing conditions.

Experience

• Bachelor’s or Master’s degree in arts administration, public administration, urban planning, business, or related field.

• Strategic thinker with a minimum of 7 –10 years of senior leadership experience, with direct experience in managing the daily operation of a museum (or similar setting), supervising and coaching senior managers, and engaging with high-profile board of directors.

• Demonstrated experience in being flexible, with the ability to handle rapid and frequent shifts in priorities, without losing sight of the overall big picture, with the ability to remain calm during high-pressure and emergency situations.

• Extensive knowledge of working with a range of city agencies, to function within a city owned facility, with experience in land use regulations, and the roles and responsibilities of the Cultural Institutions Group (CIG).

• Demonstrated success managing City-funded capital projects and navigating NYC government procedures, from front-end planning, to design and construction.

• Experience managing multi-departmental teams, budgets, legal matters, human resources, and facilities in a complex and fast-paced environment.

• Demonstrates excellent judgment, negotiation skills, and discretion in managing internal and external relationships as well as highly confidential matters,

• Effective communicator with strong written and verbal skills, with the ability to present complicated policy, legal, and financial content to a wide range of audiences.

• Experience in managing operating budgets of more than $11M–including forecasting revenue projections and cash flow management.

• Advanced proficiency with Microsoft Office, Google Workspace, and financial planning tools.

• Availability to work evenings/weekends and respond to emergencies.

Compensation and Benefits

This position is permanent and full-time with a salary range of $175,00 - $200,00. Benefits include 30 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) and pension plan; life insurance; medical/health (including visual and dental); transit, and dependent care FSA.

To apply, please submit a resume and cover letter here.

Summary

Maintenance Technician II is responsible for the maintenance and repair of PS1’s facilities and some equipment. Proven skills in carpentry, plumbing, painting, basic electrical repair and maintenance are required for this position.

Supervision

Maintenance Technician II reports to the Manager of Building Operations & Director of Building Operations

Key Responsibilities

Preventative Maintenance and Repair:

● Conduct walkthroughs to assess facility conditions and identify maintenance needs

● Provide status updates on maintenance activities and repairs

● Proactively monitor and report interior and exterior repairs to Building Operations Manager, including:

○ Plumbing issues

○ Electrical and lighting systems

● Ensure facility safety and cleanliness through timely and effective maintenance

Maintenance Responsibilities:

● Perform routine maintenance tasks, such as minor repairs and adjustments as directed by MT I or Building Operations Management.

● Identify and report maintenance issues or malfunctions.

● Conduct painting touchups, spackling, and heavy-duty cleaning throughout the museum, using appropriate tools and methods as directed.

● Respond to emergency maintenance issues, including floods, leaks, and other urgent problems.

● Perform weather-related tasks such as snow/ice/water removal and install floor mats for safety.

● Move and assemble furniture as needed

● Retrieve and deliver packages to designated recipients

Cleaning Duties:

● Sweep, mop, strip, buff, and wax floors

● Vacuum carpets, dust, and empty garbage and recyclables daily

● Perform ongoing cleaning throughout the shift

● Restock restrooms

● Conduct regular inspections to ensure cleanliness and maintenance standards

Event Assistance:

● Set up and break down event equipment, including staging, tables, chairs, heat lamps, garbage receptacles, event infrastructure, extension cords, and other event-specific items

● Ensure facilities are maintained in good order and cleaned as necessary before, during, and after events

Building Protocol and Procedures:

● Ensure all doors and windows are securely locked

● Follow security directions to protect patrons, staff, and artwork

● Respond promptly to fire alarms, system troubles, and supervisory issues as directed by Operations Management and/or the Assistant Director of Security & Safety, including:

○ Assessing situations quickly

○ Advising on alarm locations

Qualifications:

• Minimum of two years of experience in building maintenance and repair.

• Good knowledge of overall maintenance.

• Experienced in the use of hand and power tools such as table and miter saws, impact drills and other equipment necessary for building maintenance.

• Experienced in the installation and repair of window air conditioner units.

• Strong problem solving and assessment skills; ability to apply best practices when managerial guidance is unavailable.

• Team player with excellent communication skills, the ability to follow directions, write memos and effectively present information to relevant parties.

• Proven skills with standard office productivity software including Gmail and Google Calendar.

• Weekend availability required.

COMPENSATION AND BENEFITS

This position is a full-time permanent union role with an hourly rate of $29.06. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 10 paid holidays; and 3 paid personal days; participation in a 401(k) and pension plan; life insurance; medical/health (including visual and dental); transit, and dependent care FSA.

To apply, please submit a resume and cover letter here.

Please note that due to the large number of applicants, we can only reach out to those whose skills and experience align most closely with our current job openings. Thank you for your interest in employment opportunities at PS1. PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

Summary

The Assistant Security Manager at MoMA PS1 is responsible for helping to maintain a high standard of professionalism and excellence. Their primary responsibility is to oversee and manage many aspects of the museum’s daily security operations, including coordinating and supervising security operations for daily activities, events, and programs. Additionally, the Assistant Security Manager is responsible for managing department administration tasks such as report writing, badge programming, and drill conducting. This is a unique role that requires the Assistant Security Manager to be available to work weekends and late-night events museum-wide to ensure the safety and security of the museum’s unique campus and historic building.

Supervision

The Assistant Security Manager reports to the Assistant Director of Security. They manage a third-party security vendor, with 6 supervisors and an average of 10-20 guards with additional guards for scheduled events and programs. The Assistant Security Manager will work with different museum departments to guarantee the successful implementation of museum programs and events while prioritizing support and security. They manage a diverse workforce and assist in creating a safe and secure environment.

Responsibilities

● Assist with the implementation of the PS1 Security Operational Plan, in conjunction with the Associate Director of Security, Director of Building Operations and other senior leadership. This includes all departmental resources, processes, systems, and functions to maintain and effectively safeguard the Museum, its staff, visitors, physical properties, and art.

● Assist in Managing a third-party security vendor, participate in recruitment, make hiring recommendations or decisions; supervise assigned staff on a daily basis by providing relevant training, feedback, coaching, professional development, etc.

● Instill high level service standards, including role-modeling behavior, to ensure a positive service experience in all interactions of visitors, staff and artistic and community collaborators.

● Manage the Museum’s physical security operation, including assigned posts (gallery, activated spaces, events, admissions).

● Manage and enforce all policies, procedures, investigations and staffing.

● Ensure comprehension and compliance with Museum policies and relevant relationship with third party security vendor.

● Assist in the development and execute security standard operating procedures (SOPs).

● Maintains open lines of communication with all direct reports and other department heads to ensure good day–to-day situational awareness and effectiveness.

● Manage ID badging systems, fire and trespass systems.

● Responsible for 24-hour turnaround on reporting of all art and injury incident reports.

● Work collaboratively with a diverse and multicultural community of staff, visitors and artistic contributors.

● Coordinates and collaborates with Building Operations, Curatorial, Program Production, Visitor Engagement, Special Events, and all other PS1 departments.

● Assist with managing the annual security budget, including payroll & invoice processing.

● Performs any other duties reasonably related to the functions described above.

Qualifications:

● Minimum of 2 or more years’ experience managing security operations, and direct reports. Must have comprehensive knowledge of security systems. Experience with art museums, or similar settings preferred.

● Ability to lead by example. Supervise, train, and develop staff, as well as adapting workflows and procedures to improve operational efficiencies.

● Demonstrated ability to prioritize and manage time, multitask, take initiative, flexible and meet deadlines in a fast-paced environment with rapidly shifting priorities.

● Strong Microsoft Office and Google Suite skills.

● Excellent organizational and analytical skills, attention to detail with the ability to remain focused on the big picture.

● Positive and professional demeanor. Exceptional oral and written communication skills with the demonstrated ability to present information and facilitate positive dialogue.

● Ability to find root causes, negotiate and communicate museum needs to the appropriate vendor or trade.

● Sound judgment, and the ability to handle confidential and sensitive matters.

● Able to work nights, weekends, and holidays, and respond to emergency situations on an “on call” basis.

● Currently possess or willing to obtain Security License, Certificate of Fitness for Supervision of Fire Alarm (S-95), Certificate of Fitness for Indoor Place of Assembly (F-03), Certificate of Fire and Emergency Drill Conductor (W-07), CPR/AED First Aid Certification.

COMPENSATION AND BENEFITS

This position is permanent and full-time with a salary range of $55,000 – $65,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k), life insurance; medical/health (including visual and dental); transit, and dependent care FSA; and pension plan.

To apply, please submit a resume and cover letter here.

Please note that due to the large number of applicants, we can only reach out to those whose skills and experience align most closely with our current job openings. Thank you for your interest in employment opportunities at PS1. PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

Summary

The Manager of Building Operations assists in all aspects of the day-to-day operations, maintaining a unique 100,000 square foot campus and a dynamic facility with outdoor/indoor programmable spaces.

The Manager of Building Operations responsibilities include collaborating across museum departments to ensure safe and successful programs, events, and third­ party vendor onsite operations, emphasizing campus policies and procedures.

Supervision

The Manager of Building Operations reports to the Director of Building Operations and supervises a building maintenance team of 7. Works collaboratively across museum departments-made up of a creative and diverse workforce-to ensure successful execution of museum programs and events.

Responsibilities

• Working with the Director of Building Operations to ensure the day-to-day operations and maintenance of the building are efficient and in compliance with policies, procedures and fires and safety codes.

• Collaborate with Maintenance Technicians to troubleshoot onsite technical issues for building/mechanical, electrical systems (MEP) and IT: daily trouble response, problem solving, investigation and diagnosis, and corrections of system problems, including preparing preventative maintenance SOP’s.

• Coordinating external vendors and maintenance scheduling. Including HVAC, BMS, electrical systems, plumbing, security, elevators, waste, cleaning, and fire safety systems.

• Managing invoicing systems, including tracking, scanning, filing and organizing documents.

• Managing the work order system and assigning tasks.

• Responding to off-hours emergencies, reporting to the site when required.

• Assisting in management of minor construction projects as they arise.

• Coordinating and managing supply ordering. Perform other admirative office responsibilities.

Qualifications:

To perform this job successfully. an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill. and/or ability required.

• Preferably has at least four years of experience as a facility operations manager with some team supervision. Knowledge of building systems is helpful, and experience in art museums or similar settings is a plus.

• Proven skills in leading by example, supervising unitizing work force, training, and developing staff, as well as adapting workflows and procedures to improve operational efficiencies.

• Demonstrated ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with dynamic and rapidly shifting priorities.

• Proficiency in working within both Microsoft and Google platforms.

• Excellent organizational abilities, analytical skills, and attention to detail with ability to not lose sight of the big picture.

• Professional and positive attitude and demeanor, with exceptional oral and written communication skills; demonstrated skills in presenting information and facilitating positive dialogue.

• Proven experience managing a unionized workforce.

• Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.

• Availability to work weekends, nights and holidays, as needed, and to respond to emergency situations on an “on call” basis.

COMPENSATION AND BENEFITS

This position is permanent and full-time with a salary range of $75,000 – $80,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k), life insurance; medical/health (including visual and dental); transit, and dependent care FSA; and pension plan.

To apply, please submit a resume and cover letter here.

Please note that due to the large number of applicants, we can only reach out to those whose skills and experience align most closely with our current job openings. Thank you for your interest in employment opportunities at PS1. PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.